Order-to-cash for manufacturers, foundries & traders
ShapedOps moves each order through your real stages — quote, PO, production, dispatch, invoice, payment — and sends the documents and WhatsApp updates at every step. Set up around how your business already runs.
00Today
The register has the quantity. Excel has the rate. The dispatch date is somewhere in a WhatsApp group, and the payment status is in someone's head. So when a buyer asks where their order is, someone calls the shop floor.
ShapedOps puts all of it on one order, on one line. Keep scrolling to follow ORD-2041 — a sample order — from enquiry to payment.
01Enquiry
Every enquiry becomes an order on the board — with an owner, a value and a place in your pipeline. Already tracking enquiries in Excel? They come in with the import, duplicates flagged.
02Quote sent + Quotation PDF
Move the order to Quote sent and the quotation is generated from the order: items, rates, taxes and your terms, under your logo. Nobody retypes it into Word.
03PO received + Agreement PDF
Record the buyer's PO against the order and the agreement is generated with it. The client gets an order confirmation on WhatsApp before anyone remembers to send one.
04In production
Sales, accounts and the owner see the same status as the floor. The details your shop tracks — heat no., grade, drawing revision — live on the order as custom fields.
05QC & dispatch
Inspection done and the truck booked. Transporter, vehicle and LR numbers sit on the order, and the dispatch update goes out the moment the stage changes.
06Invoiced + Invoice PDF
The invoice is generated from the order — no retyping rates or quantities — with a Razorpay payment link. If it goes overdue, reminders go out at 30, 60 and 90 days.
07Payment collected + Receipt PDF
When the payment is collected, the receipt is generated, the order closes and it counts toward this month's closed revenue in your analytics.
✓One line
That was one order. Every order moves the same way — and the stages, documents and messages are shaped around your business during setup.
Sample order and documents shown. All on your letterhead, filed against the order, downloadable by your client.
Updates reach buyers on WhatsApp, where they already are. One tap opens their order — current stage, documents to download, invoices to pay. Nothing to install, no login to remember.
Order confirmations, stage changes and payment reminders, sent from message templates you control. WhatsApp order updates
Stage, documents and invoices in any browser, with your logo on top.
Invoices carry a Razorpay payment link your client can pay from.
The back-office work that usually lives in someone's notebook — collections, the morning check-in, onboarding old data, who brought which deal in.
Invoices your clients can pay online, and a WhatsApp reminder at 30, 60 and 90 days overdue — one per milestone, never a daily nag.
How payment reminders workOpen ShapedOps and see what moved yesterday and this week — new enquiries, orders won, payments in — before the phone starts ringing.
Import the parties and orders you already keep in sheets. Possible duplicates are flagged before anything is saved, so you start clean.
Moving off ExcelStaff get their own logins. Sales partners and freelancers are tracked against the deals they bring in, with their agreements generated for them too.
Pipeline value, closed revenue, conversion rate and six months of revenue — calculated from the orders themselves, not rebuilt in a spreadsheet at month-end.
Custom fields for whatever your business tracks, your branding on everything clients see, and a full data export whenever you want it.
ShapedOps ships with stage templates for the way different businesses move an order. During setup we rename stages, choose which documents each one issues, and add the fields you track.
Built for
Stage names, colours, which documents fire at which stage, and custom fields are all configured with you during setup — the template is only where we start.
ShapedOps for manufacturers & foundriesWe set ShapedOps up around your process with you — your stages, your letterhead, your data — and stay on to keep it running.
We walk through how an order moves in your business today — the stages, the documents, and who does what.
A written scope and a fixed quote, based on your locations, your team and the modules you need.
Stages, letterhead, WhatsApp and Razorpay connected, and your existing Excel data imported.
Your team is walked through it, and maintenance keeps it running as you add people, locations and modules.
Pricing
A one-time implementation fee and a monthly maintenance fee, scoped to your business. You get the fit of custom software without starting from scratch — and a fixed quote before you commit to anything.
Get a quoteShapedOps is built and run by Ashlyticss, a data analytics studio in Ahmedabad. The people who build the product are the people who set it up with you — and during early access we read every application ourselves.
Something not covered here? Message us on WhatsApp at +91 90998 67128.
Apply for early access or ask for a quote. We read every application ourselves and reply within 48 hours with next steps.
For manufacturing and trading businesses who want to be in the first cohort.
Tell us what you need and we'll set up a discovery call.
No obligation · No card · We never share your details
